Understanding Proactis Terminology
Last updated September 24, 2024
Proactis is a leading provider of spend management solutions, helping organizations streamline procurement, supplier management, and financial processes. Whether you're new to Proactis or looking to enhance your understanding of its key terms, this guide will help you get familiar with the foundational terminology you'll encounter while using Proactis.
Key Terms and Concepts:
- Procurement: The process of sourcing and acquiring goods or services. In Proactis, procurement includes steps like requisition, approval, purchase orders, and invoice processing.
- Supplier Management: This refers to the system in place to manage interactions with suppliers, from registration and qualification to performance tracking.
- Purchase Requisition: A formal request for goods or services made by an employee, which then goes through an approval workflow in Proactis before a purchase order is issued.
- Invoice Matching: The process of matching purchase orders and delivery receipts with invoices to ensure the accuracy of financial transactions.
- Contract Management: Proactis provides tools for managing supplier contracts, tracking key dates, and ensuring compliance with agreed terms.
Steps to Understanding Proactis Terminology:
- Explore the User Interface: Start by familiarizing yourself with the key modules within Proactis, such as procurement, supplier management, and contract management. Understanding where each module fits in will clarify how the terminology applies to different workflows.
- Review the Documentation: Proactis provides a comprehensive set of documentation. Look through the glossary and other resources available in the help center to get a deeper understanding of specific terms.
- Use Proactis Terminology in Context: The best way to understand new terminology is by seeing it in action. As you navigate through the platform, take note of the terms and how they relate to the activities you perform, such as creating purchase requisitions or managing supplier profiles.
- Join Proactis Training: Proactis offers training sessions that cover the key terms and processes within the system. Attending these will give you a practical understanding of how the terms are used in day-to-day operations.
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