Setting Up Breakout Rooms in Rally
Last updated February 28, 2024
Introduction
Breakout rooms are a powerful feature in Rally that allow for smaller, more focused discussions within a larger event. They can be used for networking, workshops, team building, and more, providing a space for deeper engagement and interaction among participants. Setting up breakout rooms effectively can enhance the overall experience of your Rally event. This guide will walk you through the process of creating and managing breakout rooms in Rally, ensuring your event leverages the full potential of this feature.
Step-by-Step Guide to Setting Up Breakout Rooms
- Plan Your Breakout Room Strategy
- Define Your Objectives: Determine the purpose of your breakout rooms. Are they for networking, specific discussions, or collaborative work?
- Decide on the Number of Rooms: Based on your event size and objectives, decide how many breakout rooms you will need.
- Create Breakout Rooms in Rally
- Access Event Settings: Log into your Rally account and navigate to the dashboard. Select the event you're organizing and find the option to manage breakout rooms.
- Add Rooms: Use the "Add Room" or "Create Breakout Room" button to start setting up your rooms. You may be prompted to name each room and set a participant limit.
- Customize Each Room
- Assign Themes or Topics: Give each room a specific theme or topic to guide discussions. This helps participants choose which room to join based on their interests.
- Set Up Room Moderators: If possible, assign a moderator for each room to facilitate discussion, manage the room's flow, and address any technical issues.
- Communicate Breakout Room Details
- Inform Participants Ahead of Time: Share information about the breakout room structure and topics with your participants before the event. This can be done via email, social media, or the event landing page.
- Provide Instructions During the Event: At the start of your event, explain how the breakout rooms will work, how participants can join them, and any guidelines they should follow.
- Manage Breakout Rooms During the Event
- Monitor Room Activity: Keep an eye on the breakout rooms to ensure discussions are on track and technical issues are addressed promptly.
- Facilitate Movement Between Rooms: If your event allows, encourage participants to move freely between rooms to explore different discussions.
- Gather Feedback and Learn
- Collect Participant Feedback: After the event, ask participants for their feedback on the breakout room experience. This can help you make improvements for future events.
- Review and Adjust: Reflect on what worked well and what could be improved. Consider participant feedback, moderator input, and your own observations.
Conclusion
Breakout rooms are a versatile feature that can significantly enhance the engagement and interactivity of your Rally events. By carefully planning, setting up, and managing your breakout rooms, you can create meaningful opportunities for discussion, collaboration, and networking. Remember, the success of breakout rooms depends not only on the technology but also on the preparation and guidance provided by the event organizers. Use these steps to create a seamless and impactful breakout room experience for all participants.