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EventRaptor

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Gathering feedback from attendees is crucial for improving future events and understanding what resonates with your audience. EventRaptor offers a robust suite of survey and feedback form tools that you can use to collect valuable insights from your attendees, both during and after your event. This guide will walk you through the process of creating and using surveys effectively within EventRaptor.

1. **Access the Survey & Feedback Tab:** Navigate to the "Survey & Feedback" tab within your event dashboard.

2. **Create a New Survey:** Click on the "Create New Survey" button to get started.

3. **Choose a Survey Type:** Select the type of survey you want to create, such as:

4. **Design Survey Questions:** Craft clear and concise questions to elicit meaningful responses from attendees.

5. **Select Question Types:** Choose from various question types, including multiple choice, rating scales, open-ended text fields, and more.

6. **Customize Survey Appearance:** Personalize the survey's look by adding a title, background image, and adjusting fonts and colours.

7. **Set Survey Visibility:** Specify when the survey should be displayed, such as during the event, after specific sessions, or post-event.

8. **Define Target Audience:** Determine which groups of attendees should receive the survey, such as all attendees, specific ticket types, or attendees who attended certain sessions.

9. **Preview & Publish:** Before publishing, preview your survey to ensure it's engaging and flows logically. Then, publish your survey and make it available to your attendees.

1. **View Survey Results:**  Access the "Survey Results" section to monitor real-time responses and analyze feedback data.

2. **Export Survey Data:** Download survey data in CSV or other formats for further analysis in spreadsheets or other data visualization tools.

3. **Analyze Insights:**  Identify key themes and trends in the feedback data. Use this information to make informed decisions about future event planning.

4. **Filter and Sort Results:** Use filters and sorting options to analyze specific groups of respondents or specific questions.

5. **Visualize Data:** Use charts, graphs, and other visualizations to present feedback data clearly and effectively.

  Use a limited number of questions to ensure high completion rates.

  Use a user-friendly interface and clear question wording.

 Consider offering a small incentive for completed surveys, such as a discount on future events or a chance to win a prize.

 Design surveys to focus on specific aspects of your event, such as the keynote speaker, networking opportunities, or session content.

 Respond to attendee feedback, demonstrating that you value their input and actively seeking to improve your events.

EventRaptor's survey tools give event organizers a powerful platform to gather valuable feedback and insights, enabling them to  continuously enhance the attendee experience and improve future events.

Instructions on creating and using surveys to collect feedback from attendees and improve your events.

Using Surveys & Feedback Forms

Interactive Q&A sessions can be a powerful tool for engaging your audience, fostering discussion, and enhancing learning during your event. EventRaptor offers a streamlined and user-friendly platform to seamlessly facilitate live Q&A sessions, enhancing audience participation and making your event more dynamic. Here's how to effectively leverage EventRaptor's Q&A features:

1. **Enable Q&A for Sessions:**  Navigate to the "Schedule" tab within your event dashboard and access the session you want to enable Q&A for. Select the "Enable Q&A" option.

2. **Customize Q&A Settings:**  Configure Q&A settings, including:

3. **Integrate with the Event App:** If you're using the EventRaptor mobile app, enable Q&A integration to allow attendees to ask questions directly from the app.

1. **Moderating Questions:**  If you've chosen to moderate questions, review and approve questions before they are displayed to the audience.

2. **Prioritizing Questions:** Arrange questions in a logical order or prioritize them based on their relevance or frequency.

3. **Responding to Questions:**  Respond to questions live, either by answering them directly or by asking the speaker to address them.

4. **Upvoting Questions:**  Allow attendees to upvote questions they find interesting or important, helping you identify the most relevant topics.

5. **Closing the Q&A:**  When the session is nearing its end, announce the closure of the Q&A and ensure all remaining questions are addressed.

  Communicate how attendees can ask questions and what the process for responding to them is.

  Emphasize the value of Q&A and encourage attendees to ask questions throughout the session.

   Respond to questions promptly and enthusiastically, fostering a dynamic and interactive atmosphere.

 Be mindful of the allocated time for the session and the Q&A component. 

 After the session, review the questions and responses to gather insights and identify common areas of interest or confusion.

  Q&A sessions provide attendees with a platform to voice their questions and engage directly with speakers and presenters.

  Live Q&A sessions allow attendees to clarify their understanding of concepts and receive personalized answers.

   The questions attendees ask can provide insights into areas of interest, confusion, or unmet needs.

  Q&A fosters a sense of community by encouraging discussion and knowledge sharing among attendees.

Using EventRaptor's Q&A tools effectively can elevate your event by fostering interactive dialogue, enhancing audience engagement, and enriching the overall learning experience.

Learn how to set up and manage live Q&A sessions for attendee interaction and engagement.

Facilitating Live Q&A Sessions

Engaging attendees with interactive activities and games is a fantastic way to break the monotony, enhance learning, and create memorable experiences at your event. EventRaptor offers several features and tools that enable you to seamlessly incorporate interactive elements into your event schedule. This guide will explore how to create interactive activities and games using EventRaptor's capabilities.

Utilizing EventRaptor's Interactive Features

1. **Integrate Polls and Surveys:**  Use EventRaptor's survey and poll features to engage attendees with interactive questions and gather real-time feedback.

2. **Facilitate Live Q&A:** Utilize the Q&A feature to create a live discussion forum, allowing attendees to ask questions and receive answers from speakers or other attendees.

3. **Host Virtual Scavenger Hunts:**  Design virtual scavenger hunts or challenges that involve attendees solving puzzles or completing tasks using the EventRaptor mobile app or platform. 

4. **Use Gamification Features:**  Incorporate gamification elements, such as points, badges, or leaderboards, to encourage active participation and friendly competition.

5. **Create Interactive Quizzes:** Design interactive quiz sessions focused on specific topics, allowing attendees to test their knowledge and earn points or badges.

6. **Embed Interactive Content:** Include interactive elements like embedded videos, quizzes, or polls within the event schedule or platform for greater engagement.

 Ideas for Interactive Activities and Games

 Host trivia sessions with questions related to your event's topic or theme. Award points for correct answers and create a leaderboard to encourage participation.

  Encourage attendees to capture photos related to your event and submit them for voting or judging. Offer prizes or recognition for the best entries. 

 Design virtual escape rooms where attendees need to solve puzzles and challenges to 'escape' within a designated time frame.

  Incorporate interactive exercises, games, or online simulations into your workshops to enhance learning and participation. 

 Create fun, icebreaker games or networking challenges that encourage attendees to connect with each other and exchange contact information.

 Best Practices for Interactive Activities

  Ensure your interactive activities support your event's overall objectives and align with the target audience's interests.

  Choose activities that are straightforward to access and understand, regardless of attendees' technical proficiency.

  Provide rewards, points, or recognition for participation to motivate attendees. 

  Track engagement metrics to gauge the effectiveness of your activities and make adjustments as needed. 

 Ensure attendees understand how to participate, access the activity, and submit their responses.

  Interactive elements keep attendees actively involved and prevent boredom during sessions or breaks.

  Games and activities can help attendees retain information and understand concepts more effectively.

  Interactive elements contribute to creating a more engaging and memorable event experience for attendees.

  Some interactive activities can foster collaboration, networking, and connection among attendees.

By integrating interactive activities and games into your event, you can create a more dynamic and engaging experience for your attendees, leading to a more successful and memorable event.

Explore how to use EventRaptor to create interactive activities and games to enhance attendee experience.

Attendee Engagement

Using Surveys & Feedback Forms

Facilitating Live Q&A Sessions

Creating Interactive Activities & Games